Accounting services for everyone
Foreign foundations and associations intending to operate in Poland are often eager to quickly expand their activities, yet may lack the necessary resources to meet all formal and legal requirements.
Simultaneously, these foundations and associations are compelled to engage in comprehensive reporting to their foreign head offices, fulfill obligations towards the tax authorities, settle invoices, and handle various tasks right from the outset. Furthermore, in recent years, the demands associated with operating in Poland have been progressively escalating, encompassing obligations such as JPK reporting, electronic submission of financial statements, and undergoing multiple revisions in VAT and CIT regulations.
Navigating through this intricate maze of regulations proves to be an exceedingly daunting undertaking for the majority of foundations and associations commencing their operations in our country.
Accounting services for foreign foundations and associations in English
At FRUX, we understand the significance of your foundation or association’s Polish branch maintaining local regulatory compliance with minimal operational entanglement. Achieving this can be intricate, particularly given the frequently shifting regulations in Poland and the growing stringency of requirements.
Our extensive experience has revealed that punctual reporting aligned with group norms, along with elucidating deviations in relation to local regulations, stands as a pivotal necessity. Our adept professionals ensure the punctuality and alignment of reports with your specifications. Moreover, we offer accounting services in English, a distinctive feature that is widely acknowledged as a unique value within the Polish market.
We extend the following services to foreign foundations and associations venturing into the Polish market by establishing a branch:
Our services include
- Keeping of commercial books with separate accounting for projects
- Square handling including separate lists of squares for projects
- Human resources services, including employee outsourcing.
- Design services, support in the preparation and implementation of projects financed from European and other sources
- Financial management
- Advice and legal services
- Miscellaneous administrative work
Handling audits and inspections at FRUX premises
Conducting a tax audit poses challenges that every entity operating or initiating operations in Poland must be prepared for. Generally, such audits occur on the premises of the taxpayer. As part of our comprehensive service at FRUX, we propose the option of managing tax audits directly from our office. By doing so, we alleviate the burden of financial audits, ensuring seamless provision of answers to auditors’ inquiries pertaining to accounting and taxation matters.
Detailed scope of services per group
Accounting services
- Keeping of the Commercial Register in as per the current legislation
- Keeping goods and services tax registers
- Preparation of relevant tax returns
- Delivery of the abovementioned declarations to the relevant Tax Offices
- Preparation of reports for statistical and tax purposes
- Representation before tax and other authorities
Accounting services
- Establishing the individual Chart of Accounts of an entity
- Keeping fixed asset records
- Settlement of accounts with counterparties
- Preparation of tax payment documents
- Supervising tax payment deadlines
- Provide explanations to the Principal and at his request in connection with the performance of the contract
Payroll services
- Payroll preparation for the client’s employees (also segregated for projects)
- Preparing obligatory forms and declarations pertinent to the insurance of our client’s employees, and subsequently submitting them to the relevant authorities.
- Maintenance of personal salary slips for employees
- Preparing and delivering documents related to the client’s role as payer to the relevant authorities
- Preparing contractual payment documents
Personnel services
- Maintenance of personnel files
- Preparing documents related to the establishment and termination of employment contracts
- Drafting of the relevant annexes
- Ensuring timely medical examinations and health and safety training
- Calculating and controlling accrued holiday days
- Storing the aforementioned documents
Project services
- Searching for sources of funding
- Providing support for the application process in financial terms
- Project budgeting
- Preparing financial and accounting documentation for projects
- Day-to-day supervision of project finances
- Preparing project accounts
- Preparing financial payment applications
Financial management
- Preparing and analyzing reports
- Liquidity management
- Enterprise risk analysis
- Preparing and implementing procedures and improvements within the company
- Participating in IT implementations
- Exchange rate risk management
- Participating in negotiations, evaluating commercial agreements
- Team leadership, structure building and staff appraisal policy
- Administration management – control of contracts, documents, approval levels, workflows
- Other
Legal services
We work with reputable advisers and law firms.
- Registration of entities with the National Court Register, amendment of articles of association, registration of business activities
- Tax law
- Labour law
- Business law
- Other
Virtual office and other administrative work
- Dealing with administrative matters for the client
- Address sharing
- Handling the customer’s telephone, e-mail
- Running the chancellery
- Other
